Freedom to focus on your Housing Business
Are you interested in a solution that will streamline your processes, improve program execution, reduce overhead and increase overall efficiency? What about a system that will reduce extensive and expensive customization, heavy administration costs and hours of down time that result in lost productivity? How does a system that will provide an accurate up to date financial picture with controls that monitor against budget and business rules sound?
Then we are excited to present Microsoft Dynamics NAV with Tenant Management Software, a fully integrated management solution with a module made specifically for Housing Authorities. Now Housing Authorities can tap into and benefit from the technology and functionality usually reserved for large private sector businesses.
Microsoft Dynamics NAV with Tenant Managment is a competitively priced, fully integrated solution targeted for housing authorities of all sizes. This software is fast to implement and easy to use and maintain. It is designed for those seeking one solution to cover a multitude of areas and applications.
Housing Authority Management
Microsoft Dynamics NAV with Tenant Management functionality is a housing management system which offers powerful accounting features combined with a housing authority management module specifically designed for Tribally Designated Housing Entities.
All functionality was created specifically to assist Tribal Housing Authorities in streamlining their processes, maximize their personnel and resources and to provide timely service to their members.
Tenant Management
This software solution maintains the ‘one-tenant’ number approach facilitating visibility across all modules and functionality in the system. At any point information is available regarding the occupancy status of the tenant, their application and waiting list status, their Accounts Receivable history and balance, their certification status, even stored (sent) letters are available to the user. Additionally, the basic tenant information (address, alias, family composition, tribal enrollment number, income, lease information, etc.) is maintained with custom fields available for program specific requirements. Very helpful for users is the ability to navigate from the Tenant Master Record to view Account Receivable information – what the tenant owes, their security deposit or other balances the Housing Authority is holding in trust for the tenant. One-stop shopping at its best.
Program Maintenance
Through Program Maintenance the Housing Authority has the ability to configure an unlimited number of your Housing Authorities specific programs. Each program can have its own set of application and enrollment rules which will process the application – thus reducing the subjective nature of waiting lists. The Program also maintains the general ledger mapping for revenues accounts and expense accounts generated by the Program enabling a seamless integration with the other modules in the system. An unlimited number of Programs can be active in the system.
Utility Processing
In addition to maintaining and managing aid programs, Microsoft Dynamics NAV with Tenant Management has the functionality to track, maintain and process utility billing. Fixed rate and usage billing are available. The functionality is completely integrated with the general ledger and tenant accounts receivable modules and will also print billing invoices to the tenants or clients of utility programs.
Construction Tracking
Utilizing the job tracking module, Microsoft Dynamics NAV with Tenant Management has the ability to track construction costs from conception to completion for a total job cost. The job tracking module is integrated with the rest of the system so general ledger entries are automatically made. Furthermore, at the completion of the job the newly constructed asset can be transferred to the Fixed Asset module for future tracking.
Application Entry and Processing
The Application Entry and Processing functionality helps stream-line processes by compiling applicant data, determining the applicant’s eligibility and is the vehicle for placing them on the waiting list or directly into a program. The application collects or defaults all required applicant data; general information, proposed family composition, applicant preferences, program specific information and various other data. Users can generate related letters and forms directly from the application entry.
Waiting List Management
The Waiting List management begins when the application is submitted. The waiting list orders applicants based on the priorities and criteria setup on the program applied for. When a unit or assistance is available the Waiting List Suggestion Engine automates offering the aid to the applicant.
Monthly Charge Calculation
An unlimited number of rent or aid calculations can be created. This allows for ultimate flexibility when implementing new programs or grants. The calculation schedule is accessed and processed based upon customer and program combination to determine the payment amount. Calculations can be processed to include security deposits and prorated amounts or run for recertification or customer information updates.
Violation Tracking
Violation tracking is a means to collect data on your tenants when they are in violation of lease stipulations. The system can be configured to automatically or manually begin the eviction process when a certain violation threshold has been reached.
Payment Plans
Payment plans provide the functionality for a credit manager to workout a payback agreement with tenants or customers who are late on their accounts receivable commitments. The process will automatically reverse the original invoice(s) and create new invoices based on user defined criteria. A clear audit trail is maintained for internal and external inquires.
Program Revenue and Expense Generation
The functionality contained in the Generation process will automatically create rent and recurring charges against the tenant account. Microsoft Dynamics NAV with Tenant Management will also print invoices/statements for any balances due. Additionally, program assistance payments can be created using the Generation process. This module is integrated with the rest of the system and will automatically post to the appropriate general ledger accounts.
Letter Journal
The Letter Journal is a means for seamlessly creating a mail merge letter or boiler plate document which can be printed for a group of tenants or a single tenant. From various points within Housing Authority Management a letter or group of letters can be generated. The majority of system fields are available via the mail merge process. The user has the ability to save the letter in Letter History by tenant which is available for retrieval at a later date. Microsoft Word is used to create the letters and all Microsoft Word functionality is available.
Work Order Management
This module is integrated with the Inventory, Service Management and Purchasing modules for current information regarding on-hand quantities and resource availability. At completion the work order can be automatically posted against the tenant’s accounts receivable. Work orders can also be generated for maintenance or inspections on a unit.
Fixed Assets
This module is an effective tool for tracking the housing authority’s assets. Fixed Assets automatically calculates and tracks depreciation expenses, and maintains accumulated depreciation by General Ledger account and asset.
Reports
The Housing Authority management module includes many prepackaged reports (HUD form 50058, Family composition, Unit status, Unit Payoff, Waiting List Position , A/R Aging – Tenant A/R, etc.). Individual users can also seamlessly export reports directly into Microsoft applications for external manipulation.
For more information or if you are interested in a live demonstration of our software and its functionality please contact us at;
PHONE: 208 344-5098
FAX: 208 344-5097
Website: www.proteantech.com
email: naomi@proteantech.com
About Protéan Technologies
Protéan Technologies’ is a nationally recognized and awarded Government Solutions Software Firm, with over 100 years of combined governmental experience and functional/technical expertise. Multiple CPA’s and CGFM’s further guarantee a critical level of aptitude and excellence with each new application, and provide every client with confidence that their issues are understood correctly, that their software is implemented properly, and that their users are trained appropriately.
Protéan has been a leading government financial software consulting firm for over a decade, and will continue to build on its tradition of service and support excellence-on time, on task and on budget! So whether you’re a small entity in Hawaii in need of a one-user system or a large entity in Florida looking to replace a tier -one catastrophe, Microsoft Dynamics NAV with Tenant Management Functionality are the perfect combination for system and software success.
Call today to speak with one of our representatives and find out how Microsoft Dynamics NAV with Tenant Mangement Software implemented by Protéan Technologies can ‘meet & exceed’’ your needs.
Microsoft Dynamics NAV with Tenant Management Functionality
“Finally, a fully functional, fully affordable, fully integrated, fund accounting solution with a future!” including:
General Ledger
Advanced Financial Controls
User Definable Business Logic Rules
Extended Budgeting
Pre-Encumbrance & Encumbrance Tracking
Fund Distribution
Cash Management
Instant Financial Reporting
Purchase Requisitions and Orders
Accounts Payable
Workflow Approvals
Sales Orders & Accounts Receivable
Fixed Asset Management
Inventory Management
Payroll/Human resources
Job Cost/Project Management
Client Management
Service Management
Grant Management
Document Management
Microsoft Excel Based Report Writer
Web-based User Portals
Protéan Technologies & Microsoft Dynamics NAV
Accounting Software
7699 West Riverside Drive
Boise, Idaho 83714
(208) 344-5098